Report Writing Guidelines

Report Writing Guidelines

Report Writing Guidelines

Each LUTSF Awardee is required to submit a Report within ONE MONTH of your return, telling us about your trip and how the Award has been of value.  

You are asked to submit your Report on time, and to aim to provide an open and interesting account of your experiences and how the Award has benefitted your personal development and professional practice. This is a condition of your funding and an essential step. 

Why is your report so important?

Reports serve several purposes. These include: 

  • Self-reflection: Writing a report requires you to self-reflect on the experiences of your trip and you may find that this process is beneficial to your ongoing development.  
  • Awareness: LUTSF draws on Awardees’ Reports to help publicise what we do – your stories are crucial to this, helping inspire the next generation of applicants to see the possibilities of travel and collaboration.  
  • Impact and advocacy: The data collected via your report is significant to the future of the Fund as it can be used by LUTSF in support of our own fundraising initiatives and to strengthen our case for support, to enable us to make more Awards in future. 
  • Accountability: As a registered Charity, LUTSF also have to fulfil certain requirements from the UK Charity Commission. Your Report is essential in order to account for the funding you have received and how it was spent.

Guidelines

We aim to be flexible with our reporting requirements – we care more about the information you submit, rather than how it is formatted. For example, you can use bullet points as well as full paragraphs. We also accept video submissions and can make reasonable adjustments based on your needs. 

All Reports must include:
  • Your name
  • Project Title 
  • Dates of travel 
  • Location(s) you visited 
Questions:
  1. Did you achieve what you set out to do with your project? 
  2. Has your LUTSF-supported trip impacted you personally/professionally? 
  3. Please tell us about any particular highlights in your travels. 
  4. How do you plan to share information about your project with others? 
  5. Do you have any suggestions which could help future Awardees? 
  • Images: You MUST also send us 2 or more high resolution images of your trip (with appropriate consent in place from anybody pictured within). 

Format:

  • Written: Reports should be a minimum of 2 A4 pages / maximum of 4. 
  • Video: Video reports are also welcome and should be a maximum of 5 minutes long. Please answer all of the key questions. 

Submitting your Report:

  • Please submit your report to LUTSF via email (or WeTransfer link) to: info@lutsf.onmicrosoft.com 
  • Each report is reviewed by one or more of our team. If we have any questions or require any additional details, we will contact you then.  
  • After checking that all guidelines have been met, reports are uploaded in batches (every quarter) to our website www.lutsf.org.uk and the link will be shared with you. 

Publicity:

Since July 2003, LUTSF has published Awardee’s reports on our website.  

By submitting your images to us, LUTSF assumes that copyright of accompanying photos and video belongs to the Report Author and that all necessary permissions/consent has been managed by you.  

Unless otherwise indicated, you give permission for these be used on the LUTSF website and in other LUTSF publicity in perpetuity.